Your grant calendar,
managed.
Almanac is an outsourced grants department for nonprofits. We find funding opportunities, prepare applications, manage requirements and deadlines, coordinate submissions, and keep reporting on track — without adding a full-time position.
Opportunity research · Applications · Deadlines · Submissions · Reporting
Almanac Grant Partners — Grant Calendar
- FoundationYouth Development InitiativeMay14Client review
- CorporateCommunity Health ProgramMay28Drafting
- FoundationGeneral Operating SupportJun06Submitted
- StateWorkforce DevelopmentJun21Documents needed
- FoundationAnnual Impact ReportJul12Report due
- CorporateEmployee Giving MatchJul30Qualified
Updated weekly · Deadlines monitored · Client actions flagged
FIG. 01 — GRANT CALENDAR, ILLUSTRATIVE
How it works.
You tell us what needs funding
Your programs, priorities, budgets and results.
We find the opportunities
We search continuously and filter out what isn't worth pursuing.
We prepare the work
We maintain the calendar, write the applications, and tell your team what we still need.
Your team reviews and approves
You confirm the facts and authorize every submission.
We keep it moving
We track submissions, decisions and reporting — and start again.
You keep control of the facts, budgets and approvals. Almanac manages the process around them.
What we handle, and what you receive.
| The work | What you get |
|---|---|
| Continuous research across foundation, corporate and appropriate government sources | A maintained pipeline of funding opportunities |
| Every opportunity assessed for eligibility, fit and effort | A shortlist genuinely worth pursuing |
| Every date in one place, kept current | A working grant calendar |
| Proposals and letters of inquiry drafted from your facts | Prepared applications ready for review |
| Budgets, attachments, signatures and registrations tracked | Requirements checklists, with clear requests to your team |
| Submissions assembled to each funder's specification | Submissions coordinated and confirmed |
| Internal dates set ahead of funder dates | Deadlines that never arrive as a surprise |
| Reporting obligations tracked and drafted | A written summary of where the programme stands |
Almanac Grant Partners — Requirements
- Organisational budget
- IRS determination letter
- Board roster
- Most recent audited financials
- Programme outcomes, current yearNeeded from you
- Letter of supportNeeded from you
FIG. 02 — REQUIREMENTS, ILLUSTRATIVE
See what each of these involves →
Everything in one place. Nothing left to memory.
This is the system Almanac maintains behind every engagement. It's what we keep current so your team doesn't have to — and it's what your summary is drawn from.
Almanac Grant Partners — Engagement File
01 / Opportunity pipelinereviewed weekly →
| Funder | Opportunity | Fit | Next action |
|---|---|---|---|
| Regional Community Foundation | Youth program expansion | Qualified | Draft LOI |
| Statewide Health Trust | Community health screening | Reviewing | Confirm eligibility |
02 / Active applications
| Opportunity | Deadline | Stage | Next action |
|---|---|---|---|
| Youth Development Initiative | May 14 | Drafting | Narrative in progress |
| Community Health Program | May 28 | Client review | With Executive Director |
03 / Client items neededwaiting on the client →
| Item | Needed for | Due |
|---|---|---|
| Updated program budget | Youth Development Initiative | May 06 |
| 2025 participant outcomes | Community Health Program | May 15 |
04 / Reporting obligationsdue to the funder →
| Award | Report type | Due | Status |
|---|---|---|---|
| Community Impact Award | Interim report | Jul 12 | Drafting |
| Regional Health Initiative | Final report | Aug 30 | Scheduled |
FIG. 03 — ENGAGEMENT FILE, ILLUSTRATIVE
Beyond individual grant writing.
Many nonprofits handle grants one proposal at a time — someone writes an application when a deadline appears, fitted around everything else they're responsible for. A grant writer helps with that proposal. Almanac takes on the ongoing function around it, so the proposal isn't the emergency.
Without a managed grant function
- Deadlines live across inboxes and spreadsheets.
- Opportunities are researched when someone has time.
- Applications start when deadlines become urgent.
- Documents are chased at the last minute.
- Reporting obligations are tracked separately.
- Institutional knowledge lives with individual employees.
With Almanac
- One maintained grant calendar.
- Continuous opportunity discovery and qualification.
- Applications planned before deadlines become emergencies.
- Requirements identified early.
- Awards and reporting obligations on the same calendar.
- A documented process that stays visible to leadership.
How an engagement runs.
The first ninety days.
- 01Month 1 · Learn and organizeWe learn your programs, funding history, financials and current obligations — and tell you what's missing.
- 02Month 2 · Build the pipelineWe qualify opportunities, build your working grant calendar, and begin the highest-priority applications.
- 03Month 3 · Establish the rhythmApplications move through drafting, your review and submission. Reporting joins the same calendar.
- 04Then every monthFind, qualify, prepare, approve, submit, track, report — and repeat.
↑ Returns to 01 each cycle
You should always know where your grant program stands.
What was submitted, what's pending, what was decided, and what needs attention next.
Almanac Grant Partners — April / Grant Program Summary
| Date | Activity | Detail |
|---|---|---|
| Apr 03 | Submitted | Community Foundation — General Operating Support |
| Apr 14 | Client review | Youth Development Foundation |
| Apr 22 | Report due | Community Impact Award |
ILLUSTRATIVE MONTHLY REPORT
Clear scope. No surprises.
Almanac owns the recurring work: research, qualification, the grant calendar, application preparation, requirements tracking, submission coordination and reporting. Your organization supplies accurate program and financial information, approves what goes to funders, provides signatures where they're needed, and decides which programs to pursue.
How an engagement works →See what this would look like for your organization.
Request a consultationHow we work, plainly stated.
Chasing poorly matched opportunities costs your team time and rarely pays. We'd rather recommend against an application than pad a list.
If the outcome data doesn't back a claim, we'll tell you rather than write around it. We only make claims your organization can support.
We don't take a percentage of grant awards. Our compensation is agreed in advance and isn't tied to whether a funder approves an application.
We're accountable for managing the process carefully, preparing strong applications and keeping agreed deadlines on track. Funding decisions rest with the funder.
Who this is for.
Almanac is built for established nonprofits doing fundable work that don't have the internal capacity to run a consistent grant program. Sometimes there's a development director stretched across events, donors and grants. Sometimes the person who handled grants has just left.
To pursue funding well, an organization needs accurate program information, financial statements and outcome data it can stand behind. If those aren't in place yet, tell us — the groundwork comes before the calendar, and we'd rather discuss it now than six weeks in.
Common questions.
We find them. Continuous research is a core part of the engagement. If you come across something yourself we'll evaluate it, but you shouldn't have to.
No. Nobody credible does. Funders make their own decisions. What we're accountable for is managing the process carefully, preparing strong applications and keeping agreed deadlines on track.
Submission requirements vary by funder. Where permitted and appropriately authorized, Almanac can coordinate the submission process; where an authorized representative of your organization must submit, we prepare everything and coordinate that final step with you.
Accurate facts about your programs, budgets and financial statements, current organizational documents, outcome data, signatures where required, and approval of every submission. Practically, it means someone who knows the programs being reachable when we have questions.
A grant writer produces a proposal when you ask for one. Almanac takes on the ongoing function — finding opportunities, deciding which to pursue, maintaining the calendar, tracking requirements, coordinating submissions and managing reporting. The writing is one part of it.
No. Our compensation is agreed in advance and isn't tied to whether a funder approves an application. We never take a percentage of an award.
Let's look at your grant calendar.
A first conversation takes about thirty minutes. We'll ask what you're currently submitting, what you're missing, and who does the work today. If Almanac isn't the right fit, we'll say so and point you somewhere better.